Could HRMS Processes really be so easy?

Before the use of cloud based Human Resources Management System (HRMS) traditional human resources department would make use of a dedicated human resource (HR) team to handle all the information of the payroll processing for employees, employee benefits and other human resource practices. Most organizations then have been facing complexity with traditional Human Resource practices as it is very time-consuming, difficult to manage and maintain employee information all together in one place. Many advanced features like managing employee training, evaluating employee performance, travel request, employee self service, manager self-service, leave request and much more cannot be performed by using traditional HR practices.

Thus if HR has to achieve a place of importance in the company hierarchy, it has to incorporate inexpensive cloud systems in the Small Medium Enterprises (SMEs). Unless HR managers are able to recognize the need of the HR systems in SME, their significance will continue to decline.

Human Resources Management System (HRMS) is a bundled software  application that offers human resource functions like recruitment, training, benefits administration and performance analysis in one system. HRMS is a new method of managing human resources in an organization. Technology has simplified the chore of analyzing and managing huge amounts of data.  This helps HR management with functionality ranging from payroll processing to records maintenance. HRMS systems help organizations maintain records and information in a better way while still making them easy to retrieve.

Business Pointers HRMS solution is effortless and cost efficient. It is a universal remedy for all companies, their HR professionals and financial departments. The cloud HRMS computing systems are affordable for the price sensitive SMEs. All it needs is for the HR professionals to accept it, slowly, but progressively to help him/her manage and carry out it HR practices in simpler and effective manner. HRMS examined by skilled specialists who are well aware of technology and HR functions and strategic practices can manage compliance with federal and state laws, restructure processes for recruitment, and create reports for internal and external use. Other advantages of an HRMS include the ease of use, precision of information and the ability to perform HR audits. HRMS provides an easy and fast implementation. With easy installation from the HRMS team, also there are no additional hardware or software requirements and the system can be accessible from anywhere on the cloud with the help of internet.



 

When selecting the appropriate cloud HRMS it is very important to consider the user friendliness and ease of use of the application. The HRMS system should be able to support the HR strategies of the organization. This requires analysis of the accurate uses of HR information, for both the HR unit and the organization.



To implement an efficient HRMS, there is a need to start by asking questions about what information is included in the system.


  • What data is present, and what new employee data is needed for the smooth running of the organization?
  • What are the uses of the data provided?
  • What is the best type of records output for the organization?
  • Who needs the data?
  • When and how often is it required?


The key points to keep in mind when selecting an efficient HRMS are:


Budget:
Implementation costs can vary from the original estimates due to additional modifications and upgrades that may be added before the end of the implementation process.


Ease of use:
It is vital that the users accept the new application. The cloud HRMS should be designed for the user’s ease of navigation. If data is hard to get or navigation is baffling, users will take a negative outlook towards the system and are less likely to use the system for their HR services.


Training the users:
Training is important for successful implementation of an HRMS. The training takes place in different stages.  First by training everyone in the organization who are responsible with gathering and maintaining information on employees to use the new recording forms of the system. HR staff members and HR executives also need to be trained to use the system.


Security and privacy:
Security is a big issue on the cloud, particularly when personal data about employees is concerned. The system needs to be configured for restricted access to HRMS information on employees. Today, the new trend of “single sign-on” is being put into action to rationalize the access and to provide a realistic level of security for the employee and the organization information.


Could HRMS Processes really be so easy?


Yes, HRMS processes can be easy to use, flexible, & inexpensive.
  • Business Pointer’s HRMS system integrates with an employee database that provides instant access to the organization’s employee records, reduces paperwork, and lessens employee management costs for small and mid-sized businesses.

  • The HRMS system also provides the client with the benefit of easy use by making the transfer of new hire data into the system quick and by making it possible to simply convert an applicant into an employee.

Business Pointer’s HRMS Features


User friendly interfaces with admin and self service modules:
  • It provides the ability for the admin to maintain the company, bank, and employee setup details. The admin module maintains the master data for recruitment, performance, travel, attendance, benefits, holiday, training, and workflow.

  • The self-service module has both employee self-service and manager self-service subsections. The employee self service modules offers them the ability to update and view their personal details, bank account details, pay check history, benefits and payments, leave requests, loan requests, travel requests, performance reviews, help desk requests and so on.  The manager self service helps the managers manage and monitor recruitment, pending time-sheets, pending expense approvals, pending payroll processing and so on.


Manage Employee Data:

Easily manages all the employee data in one single HRMS database to manage employee data like personal data, job tasks, benefits, contact details, hiring data, and a lot more in one central position rather than placing in 10 different spreadsheets.



New Hire monitoring & on-boarding:

Often new employees are required to spend a lot of time on their first day manually filling out forms.

The HRMS system helps to track the specific stages of the on-boarding process and quickly convert the applicant into an employee.



Storage of Important Employee files:

Stores necessary forms, applications, training documents and a lot more in the secure HRMS system.



Performance Analysis:

Performance of the employees is assessed by defining the evaluation criteria and rating it on a scale of 1 to 10. Analysis of performance can be done in stages and reports can be generated.



Monitor Essential Employee Training:

Offering the appropriate training to the employees is crucial to make sure that they are successful on the job.

This training is organizes into categories and questions and questionnaires can be made to assess the employees after the training.

The HRMS system helps track each employee’s required and completed training stages and generates reports on them.



Travel Management:

In the travel module, employees make travel requests that included details about location and purpose of the travel.

Accordingly, expenses are allocated and managed, helping to maintain records of employee travel.



Recruitment Requisition:

Job requisitions and requisition IDs can be generated to meet company requirements.

Allows applicants to apply for positions and upload their resumes through the company website.

Applicant information can be gathered from internal applications through the application tracking system on the company web portal or can be taken from job boards.

Employee attendance and leave requests are recorded and submitted through this module.

It makes attendance management easy with the help of timesheets to maintain records of employee attendance. These records include details like employee name, department, location, pay period, reporting manager, project id, project name, work type, number of hours worked and so on.

The timesheet can be reviewed for absenteeism management and payroll processing and reports can be generated.



Payroll Processing:

The payroll processing module helps maintain employee salary details for payroll processing by employee type, designation, pay type, and processing date. It can also give a detailed description of gross salary with pre and post tax deductions.

It creates pay slips for each employee.



Benefits Allocation and Management:

Employee benefits such as health insurance, dental insurance, life insurance, HSA plans, and 401K are provided in the benefits module for review and processing.

Leaves and vacation benefits are also managed here i.e. allocation of planned leaves, FLMA, and vacation.



Employee Database Reporting in Real Time:

Reports for all modules are generated in the reports module of the HRMS system and can be used to quickly update your team about your organization with all the necessary reports that used to take hours to create by hand.



Advantages of Cloud HRMS

The advantages of using a cloud computing HRMS system are known facts. There is no need for any infrastructure, no need for maintenance, no storage space required, no need for extensive training, and no need to pay high prices for software.

An easily understandable cloud computing HR systems will change the entire recruitment process to an electronic based system, removing the need to manually do the paperwork.

It will provide you with easy access to data relevant to the employees and the company allowing you to make online applications keep track of the entire recruitment process send reminders, and store data to be used in detailed reports.

A good HR system will provide an employee database and history, performance appraisals, the ability to create letters for purposes ranging from leave to hire to compensation, and also help with attendance and payroll. Since you will be using it on cloud all of this will be at a reasonable price.

For the employees, it should provide an employee self service portal through which the employees can update personal details, and gain access to shared documents.

The above mentioned features and advantages of Business Pointers HRMS (Human Resource Management System) make it an easy and effortless cloud application for any organization’s HR practices.

 
Business Pointers, Incorporated
Address: 12020 Sunrise Valley Drive Suite 104 Reston, VA 20191, Tel: 1-(703)-723-9979